Hi, all.
Here's what I found out about CLC and Lakemoor.
Lakemoor is very expensive. They only rent the hall if you purchase hor'doerves and/or dinners. Hordoerves go for $12-17 per person, dinners start at $19. We'd need to give them a head count. Plus there is a hall rental fee for $300. They require a $750 deposit. They are available May 20 and June 3. They seat 650 people.
CLC has 2 auditoriums. I was only able to speak with the person in charge of the smaller hall (which seats 490). I left a message with the person for the larger hall (which seats 700).
Here's the scoop on the smaller hall:
Auditorium seats 490, and there is a conference area across the hall which holds 90-100. It sounds like the conference area would work well for our booths. Plus, there is a pretty roomy lobby between the hall and auditorium which could serve as a place for cookies/coffee.
This hall and conference area are not available May 20 or 13. It is available May 27 (Memorial W/E), and June 3rd.
Cost: $75 / hour for hall, and $50/ hour for conference area. So, 125/hr for both. She said we'd get a 20% discount for not -for -profit; I told her we're not registered, but she said she'd give it to us anyway. So, with the discount, it would cost us $100.00/ hour. There is no deposit required, we pay after the event.
She recommended holding the hall/conference area now, so I did. I'm holding it for June 3. I know we never discussed this date, so we need to see if this works for everyone. I needed to give her a group name, so I said Lake Area Peace Partners. I was afraid maybe we were violating church/state regulations with school, but she said not.
I'll let you know about the larger hall when I get the info. I wish we knew what to expect in the way of attendance. I think the setup for this smaller hall would suit our needs very well, as long as the auditorium is large enough.
Jean, I agree we should include DOP info. Maybe we could get your friend to speak, and include a booth.
Bill, I also think we really should take this opportunity to let people know you are a candidate. It would be a shame not to. I don't know if you're planning to speak on your feelings on faith and peace or not, but if you do, I think we should include in our introduction your past work related to peace, and that you are a candidate. And then have a booth for you with more literature, you'd like to share related to your candidacy. Maybe give people a chance to talk with you about your candidacy, too. Just a thought.... Hate to waste this really good opportunity to draw these votes from people we know upfront most likely share your views.
I didn't talk time with the gal when I held the room. That's something we'd need to decide. Maybe 1 to 4 p.m. so we avoid lunch time and dinner time?
We obviously have a lot of planning that we need to do. We should all get together. Bill, could you forward this to the others when you get the email list together? Then we need to get committments from those willing to help.
About the cost... Should we charge admission? Say a nominal $5 at the door to offset our costs. If money left, maybe we could donate to good cause (i.e. armor for soldiers, Bill's candidacy, etc.) If we don't want to charge, we need a plan to pay for this, too.
Well, that's what I know for now. Keep in touch. Pam
